HOMEHome | Elected Officials | Hunterdon County Clerk

Last Update March 23 2017
SERVICES PROVIDED

About the Clerk's Office

Available Records updated 03/01/2017

Birth Certificates/Vital Statistics

Business/Trade Names

Court Records

Elections

Forms

Notary Oaths

Passports updated 01/20/2017

Recording
* Hunterdon County DOES NOT participate in the Homeless Trust Fund

Veteran's Services

Weddings/Civil Unions

SPECIAL REPORTS

ANNUAL REPORTS:

2015

2014

2013


2012

2011

2010

2009

2008

2007

 

CONTACT INFORMATION

Located in the Hall of Records
71 Main Street, Flemington NJ
ADDRESS:

71 Main Street, Hall of Records
PO Box 2900
Flemington, NJ 08822-2900
Directions to the Hall of Records

PHONE: 908-788-1221
FAX: 908-782-4068
EMAIL: countyclerk@co.hunterdon.nj.us

OFFICE HOURS:
8:30am-4:30pm Monday to Friday
PASSPORTS & RECORDING HOURS:
8:30am-4:30pm Monday to Friday
Expanded Office Hours

Hunterdon County Clerk Regular Office Hours:
Monday through Friday, 8:30am-4:30pm
EXPANDED OFFICE HOURS

MARY H. MELFI
Hunterdon County Clerk

 

Happy Holidays from the Staff of the County Clerk

countyclerk@co.hunterdon.nj.us

908-788-1214

HUNTERDON COUNTY HALL OF RECORDS
71 MAIN STREET
PO BOX 2900
FLEMINGTON, NJ 08822-2900


IDENT-A-SHRED
Paper Shredding Events
Limited to Hunterdon County RESIDENTS Only
Saturdays, 9 am to 12 noon
April 1st, May 6th, September 9th, October 7th & November 4th

FIND OUT MORE....

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Candidate Resources and Information

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RENEW YOUR PASSPORT NOW!

~ Why You Need to Renew Your Passport Now
~ More Information on Passport Processing


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Extended Office Hours for Passport Processing
2017 1st Quarter Hours

We are open Monday through Friday 8:30am to 4:30pm for Passport Processing
along with the extended hours posted below

No Appointment Necessary!

Open THURSDAY, MARCH 3OTH until 7pm
Open SATURDAY, MARCH 25TH 9am - 1pm

See our 2nd Quarter Hours - April through June 2017

 

CONNECTING THE CLERK

A Message from the Hunterdon County Clerk, Mary H. Melfi

"A customer is the most important visitor on our premises. He is not dependent on us. We are dependent on him. He is not an interruption in our work. He is the purpose of it. He is not an outsider in our business. He is part of it. We are not doing him a favor by serving him. He is doing us a favor by giving us an opportunity to do so." – Mahatma Gandhi

We welcome you to the Hunterdon County Clerk’s Office.

IDENT-A-SHRED Program begins April, 2017

Sheriff Brown, the Board of Chosen Freeholders and I are pleased to announce the Ident-A-Shred program beginning April 1, 2017.  This valuable program will allow you the means to safely destroy any paperwork that can compromise your identity. This program is limited to residents (no businesses at this time) and no more than 10 Banker Boxes per resident per event.  The Shred Truck will be located in the parking lot behind the Historic Court House at 71 Main Street, Flemington. Please see flyer for acceptable documents.

Questions, please call me at (908)788-1214 or email me direct at countyclerk@co.hunterdon.nj.us

PASSPORT HOURS

Procrastinating about getting a passport or renewing?  The US Department of State is recommending you make it a priority.  The Western Hemisphere Travel Initiative is 10 years old and they are working with Agents throughout the United States to avoid a repeat of the 2007 backlog problem.  

Avoid the rush and get your passport is now. In addition to normal Monday-Friday business hours of 8:30am-4:30pm, we have increased our expanded hours to include Thursday Evenings in addition to Saturday hours for your convenience.

We will be open Thursdays, April 6th, April 20th, May 4th, May 18th and June 1st until 7pm and Saturdays, April 1st, April 22nd, May 6th, May 20th and June 3rd from 9am-1pm.  An appointment is NEVER required.  Photos may be taken on-site.  Please call the Clerk’s office at (908)788-1221 for form information or specific questions.

Use your hard earned dollars for your vacation…not expediting fees!

PRIMARY ELECTION

The Primary Election will be held on June 6, 2017. Voters will be going to the polls to nominate their candidates for the General Election to be held on November 7, 2017. The Hunterdon County Primary ballot will have nominations for Governor, NJ Senator and Assembly seats for the 15th, 16th and 23rd Legislative Districts, Freeholder and local candidates. The deadline to change Party Affiliation is April 12, 2017 and the deadline to register to vote is May 16, 2017. The Board of Elections located on the 3rd floor of the Historic Court House on Main Street, Flemington will be open May 16, 2017 until 9pm for registration. Early Voting or Mail-in Ballots will be available beginning April 22, 2017. To receive a Mail-in ballot, you can download the application online. You are also welcome to apply in person during our regular business hours or on any of our expanded hours.

VETERAN’S SERVICES

The County Clerk’s office records original Honorable Discharges and DD-214’s free of charge.  Recording these important papers affords Veterans the security of knowing their discharges are permanently on record within Clerk’s office.  This document may be required as proof of eligibility for benefits.

When recording your DD-214, we now offer a County Veteran Identification Card (download application) that provides you with the Page/Book Number under which the document is filed.  This card can be an easy reference that may be used at a future date to obtain a copy of your discharge papers if a situation arises where they can not be located quickly.

All discharge documents filed with the Clerk’s office are considered confidential and can only be accessed by veterans or their family members.

Veterans and their families are entitled to various benefits.  To find out which benefits may apply to you visit www.va.gov.

Under N.J.S.A. 54:4-8.10 et seq, Veterans or a surviving spouse/domestic partner are also entitled to claim a Property Tax Deduction.  Download form to claim this benefit.  

We welcome your comments and value your suggestions on how our office may better serve you and invite you to email your comments and suggestions to countyclerk@co.hunterdon.nj.us.

Please check our website for new programs or updates on our progress. 

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ABOUT THE CLERK'S OFFICE

Hall of Records FacadeThe County Clerk’s Office is known as the “Keeper of the Records” and is one of the oldest offices in the State of New Jersey. The County Clerk is referred to as a “Constitutional Officer”, elected by the voters of the County for a five year term.

The County Clerk’s Office is responsible for recording all Deeds, Mortgages, Assignments, Releases of Mortgages, Financing Statements, Maps, Military Discharges, Vacation of Roads, Certificates of Incorporation, Mechanics Liens, Trade Names, Building Contracts, Hospital and Physicians Liens, etc. These documents are indexed, filed and digitally imaged. They are also microfilmed as part of a disaster recovery plan. The microfilm is stored off-site at the Hunterdon County Records Retention Center. The older records are in the process of being redacted to protect the public from identity theft. Once the redaction process has been completed, the plan is to make the records available through an online process. All records from 1785 to date have been recorded and are available upon request. The Record Room of the County Clerk’s Office is open daily Monday through Friday from 8:30am-4:30pm to the public. Knowledgeable staff is always available to answer questions and offer assistance.

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COURT RECORDS


The Hunterdon County Clerk does not house Court Records with the following exceptions:

Court Records Common Plea Minute Books - Book 1-45 (1714-1945) Indexed in card catalog by name (1714-1900) Circuit Court Minutes - Book 1-19 (1810-1948) - No Index Quarter Session Minutes - Book 1-19 (1875-1948) - No Index

Court Records may be obtained through the Superior Court:

Civil Division 908-237-5820
Criminal Division 908-237-5840
Family Division 908-237-5920
Probation  908-237-5900
Jury Commission 908-237-5863

Other helpful information regarding the NJ Courts may be found at www.judiciary.state.nj.us/

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ELECTIONS

The County Clerk, by statute, has general supervision over all elections, including school elections, held within the County. These responsibilities include sending out absentee ballot requests, sending out the absentee ballots, ensuring that the official sample voting machine ballots for Primary, General and School Elections are printed and distributed to Hunterdon County voters. Tabulating the election returns and distributing, filing and testing candidates nominating petitions for all elections.

Also a responsibility for the Election Division of the County Clerk's Office is the processing of all the many reports (Expense Accounts, etc.) that are received by this office for the New Jersey Election Law Enforcement Commission.

The County Clerk works closely with the Hunterdon County Board of Elections in all election procedures.

County Clerk Mary Melfi with Joe Piscopo and Donna Simon after voting in 2014
Clerk Mary Melfi with Actor/Comedian/Hunterdon Resident Joe Piscopo and former Assemblywoman Donna Simon in 2014

 

IMPORTANT ELECTION FORMS & INFORMATION:
REGISTER TO VOTE: English | Spanish - updated 03/30/2016
VOTE BY MAIL: How to Obtain a Mail-In Ballot | Vote By Mail Application Form
Political Party Affiliation Declaration Form
Voter List Criteria Request Form
NJ Election Law Enforcement Commission: Public Campaign Finance Information
Important Election Dates - NEW!
District Polling Places
Military & Overseas Voters
Voter FAQ
Voter Resources
Candidate Page - NEW!

REPUBLICAN COMMITTEE:

DEMOCRATIC COMMITTEE:
Hunterdon County Board of Elections
Hunterdon County Legislative Districts
New Jersey State Voter Registration Site Public Access

ELECTION RESULT HISTORY BY DISTRICT

2000 to Present

 

2017 ELECTIONS

Special Election Lebanon Borough Council - January 3, 2017
Official Results
Sample Ballot

Special School Election East Amwell Township School District - January 24, 2017
Official Results
Sample Ballot

Primary Election June 6, 2017

General Election November 7, 2017

Annual School Election November 7, 2017


 

PRIOR ELECTION INFORMATION

2016
General Election November 8, 2016
Primary Election June 7, 2016
Special Readington Township School Election January 26, 2016
Special Alexandria Township, Clinton and Glen Gardner Borough December 13, 2016

2015
General Election November 3, 2015
Primary Election June 2, 2015

MORE...



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NOTARY OATHS

The County Clerk’s office administers Notary Oaths for a fee of fifteen dollars ($15.00) For more information regarding how to obtain or renew a Notary Commission visit https://www.njportal.com/DOR/Notary .

Applications for Notary, must be endorsed by your state legislature. For a list of Hunterdon Legislature see: Hunterdon County Legislative Districts.

Please call 908-788-1221 or email countyclerk@co.hunterdon.nj.us for additional information and requirements.

 

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PASSPORT DIVISION

PASSPORT QUICK LINKS:

Passport DivisionIMPORTANT INFORMATION:

Please use our Check List PRIOR TO Applying for a Passport.

Payment to the US Department of State is REQUIRED to be made by check or money order.

Applications MUST be completed in BLACK INK.

Effective February 1, 2008 U.S. Passport Applications for Children Age of 15 and under Will Require BOTH Parents Signatures. Click here for additional information. A Statement of Consent: Issuance of a Passport to a Minor Under Age 16 form  is REQUIRED along with a photocopy of the front and back of the non-applying parent’s identification.

A MESSAGE FROM THE US DEPARTMENT OF STATE:

On June 1, 2009, the U.S. government implemented the full requirements of the land and sea phase of the Western Hemisphere Travel Initiative (WHTI). The proposed rules require all U.S. citizens entering the United States at sea or land ports of entry to have a passport, passport card or WHTI-compliant document. The rules cover travel to Canada, Mexico, Bermuda and the Caribbean region. In 2007, they experienced an unprecedented surge in passport applications, issuing over 18 million passports as a result of the Western Hemisphere Travel Initiative (WHTI).  Nearly ten years later, those passports are beginning to expire, and they have been experiencing increased demand for passport renewals.  The US Department of State issued over 15.5 million passports in fiscal year 2015 and the increased demand is expected to continue through 2018. 

Children 16 years or younger must be accompanied by both parents. Our office provides full service including passport photos. Adult passports are valid for 10 years and passports for children under the age of 16 are valid for 5 years. We do NOT require an appointment. Walk-ins are welcomed and encouraged.

The County Clerk’s Office takes Passport photographs. The cost is ten dollars ($10.00) for the passport photograph.

GUIDELINES FOR EXPEDITING A RENEWAL APPLICATION: If you are renewing your passport by mail and are leaving within twenty-five (25) working days or less, you may use an expedited procedure for an additional fee. Send the following items with your renewal form (DS-82):

                    1. Your most recent passport
                    2. One (1) regulation passport photo (2” X 2”)

    Send the following check made payable to U.S. Department of State:"

    • $110.00 (Renewal Fee)
    • $60.00 (Expedited Fee)
    • $15.45 (Express Mail Fee) ***Optional for Overnight Delivery Service (updated 1/20/2017)

    These fees can be combined into one check totaling $170.00 or $185.45 if opting for overnight delivery (effective 1/23/17). If expediting more than one passport - a SEPARATE check is required for each passport application.

    The Passport Agency has requested that you use Express Mail through the local Post Office and write “EXPEDITE” on the outside of the envelope when mailing your application to them. The address and phone number is:

    National Passport Processing
    Post Office Box 90955

    Philadelphia, PA 19190-0955

    Phone: 1-877-487-2778

National Passport Information Center: Passport applications may be checked online at http://travel.state.gov

Proof of departure is not required, but it is suggested that you submit it with your Expedited Application.

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WEDDINGS & CIVIL UNIONS

Clerk Melfi recently officiated a wedding ceremony for her staff member Nicole Faust who works in the Search Room at the Hall of Records

 

The County Clerk solemnizes marriages and civil unions by appointment only. A marriage or civil union license must be obtained prior to the ceremony as provided for in R.S. 37-13.

If you reside in New Jersey, the marriage or civil union license must be obtained in the municipality in which either party resides.

If you live outside New Jersey, the marriage or civil union license must be obtained in the municipality in which the service will be taking place.

To check date availability, please call (908)788-1214 or email details to countyclerk@co.hunterdon.nj.us.

 

 

 

 

 

 

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BIRTH CERTIFICATES/VITAL STATISTICS

The County Clerk does not have birth certificates on file.

A birth certificate may be obtained from the Registrar in the municipality that you were born in. [Click here for a link to all of Hunterdon's Municipalities - note the Hunterdon Medical Center is located in Raritan Township].

Birth certificates, along with marriage, death or divorce documents may also be obtained online at www.state.nj.us/health/vital/

 

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STARTING A BUSINESS IN HUNTERDON COUNTY

All small businesses must be registered in the County where they are conducting business. Most banks require a certified copy of the Trade or Business name to open a business bank account.

The Clerk’s office can only register sole proprietors or partnerships. LLPs’ (Limited Liability Partnerships), LLCs’ (Limited Liability Corporations) and corporations must register with the State of New Jersey.

Fees and Requirements for Opening a Business:

  • Filing fee of $50.00 (cash, money order or V/MC only) to register a Trade Name
  • Filing fee of $52.00 (cash, money order or V/MC only) to register and have it notarized by the Clerk’s office
  • Must have a business name that is not presently being used by any other business
  • Fill out three (3) Certificate of Trade or Business Name forms and have them notarized by a Notary or Attorney
  • You will receive a “Certified Copy” back

Fees and Requirements for Closing a Business:

  • Filing fee of $25.00 (cash, money order or V/MC only) for the Dissolution of a Business or Trade Name
  • Filing fee of $27.00 (cash, money order or V/MC only) for the Dissolution of a Business or Trade Name and have it notarized here
  • Fill out three (3) Certificate of Dissolution forms and have them notarized by a Notary or Attorney
  • You will receive a “Certified Copy” back

Registering Corporations, Trademarks and Patents - Contact:

New Jersey Department of Treasury
Trenton, NJ
Business Call Center 866-534-7789
www.nj.gov/njbusiness

For Small Business Assistance - Contact:

Small Business Development Center
Raritan Valley Community Center
Phone: (908)526-1200 ext. 8516
Fax: (908)722-4717
Email: sbdc@raritanval.edu
www.sbdcrvcc.com

 

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VETERAN'S SERVICES


Veterans ServicesThe County Clerk’s office records Honorable Discharges and DD-214’s free of charge. Recording these important papers affords Veteran’s the security of knowing their discharges are permanently on record within Clerk’s office. This document may be required as proof of eligibility for benefits.

When recording your DD-214, we now offer a County Veteran Identification Card (download application) that provides you with the Page/Book Number under which the document is filed. This card can be an easy reference that may be used at a future date to obtain a copy of your discharge papers if a situation arises where they can not be located quickly.

All discharge documents filed with the Clerk’s office are considered confidential and can only be accessed by veterans or their family members.

To be able to provide you with a certified copy when needed, we must record the original document (DD-214).  If you have lost or misplaced your original document, you may apply online for a certified copy at www.archives.gov/veterans/.

Veterans and their families are entitled to various benefits. To find out which benefits may apply to you visit www.va.gov.

Under N.J.S.A. 54:4-8.10 et seq, Veterans or a surviving spouse/domestic partner are also entitled to claim a Property Tax Deduction. Download this form to claim your benefit.

 

DISCOUNTS FOR VETERANS

DISCOUNTS FOR VETERANS
The Hunterdon County Clerk’s office, Hunterdon County Division of Veterans Services and the Hunterdon County Chamber of Commerce and local businesses have teamed up to thank our Veterans for their service by offering discounts at participating local businesses.

CHECK OUT THE VARIOUS DISCOUNTS OFFERED
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RECORDING SECTION

 

Children Touring the Hunterdon County Hall of Records
Children from the High Bridge Elementary School learn about the Hunterdon County Hall of Records - Recording Section.

 

The process by which a document is recorded in the Recording Division is very interesting.

A Deed, Mortgage or other legal document is submitted to the Clerk for recording and filing. The instrument is examined as to form dates, signatures, acknowledgment and location of property. The fee and applicable taxes are paid to and recorded by the County Clerk at the time of the filing. The recording date is stamped on the documents and the paper is then forwarded to index clerks who enter it into the permanent Index Books. Every deed is abstracted by the Clerk's division for the Tax Assessor of the municipality in which the property is located. The instrument is microfilmed and the copy is bound into a permanent volume. Also, a microfilm copy of every Deed, Mortgage and other documents filed in this office is prepared by the County Clerk and stored in vaults at the Hunterdon County Records Retention Facility. This will provide copies should any disaster befall the copies on file in the Clerk's Office. The original document is then returned to the owner.

If you would like to learn more about Deeds, please view our "Homeowners Guide to Good Deeds".

NOTE: Hunterdon County DOES NOT participate in the Homeless Trust Fund

 

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DOCUMENT REFERENCE MANUAL


The Recorder's Document Reference Manual
by the Constitutional Officers Association of NJ

A new revised Edition is now available as a printed bound manual or CD

ORDER NOW!

The manual includes:

  • Updated N.J. Divisions of Taxation Regulations
  • Revised sample forms
  • Recording requirements for over 165 documents recorded with
    County Clerks / Registers throughout the State of New Jersey
  • Realty Transfer Tax calculations
  • Recording fees
  • Explanation of acknowledgments
  • Glossary of terms
  • Homeless Trust Fund Fee Information

...... and much more information for recordation.

This is a valuable guide for:

Law firms - Title Companies - Mortgage Companies
- Financial Institutions - Government Agencies.

COANJ Reference Manual


 

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www.co.hunterdon.nj.us | Elected Officials | County Departments & Services | Hunterdon County Clerk