HOMEHome | Elected Officials | Hunterdon County Clerk

Last Update May 24, 2016
SERVICES PROVIDED

About the Clerk's Office

Available Records

Birth Certificates/Vital Statistics

Business/Trade Names

Court Records

Elections - updated 05/03/2016

Forms updated 02/11/2016

Notary Oaths

Passports updated 04/28/2016

Recording
* Hunterdon County DOES NOT participate in the Homeless Trust Fund

Veteran's Services

Weddings/Civil Unions

SPECIAL REPORTS

ANNUAL REPORTS:

2014

2013

2012

2011

2010

2009

2008

2007

     
CONTACT INFORMATION

Located in the Hall of Records
71 Main Street, Flemington NJ
ADDRESS:

71 Main Street, Hall of Records
PO Box 2900
Flemington, NJ 08822-2900
Directions to the Hall of Records

PHONE: 908-788-1221
FAX: 908-782-4068
EMAIL: countyclerk@co.hunterdon.nj.us

OFFICE HOURS:
8:30am-4:30pm Monday to Friday
PASSPORTS & RECORDING HOURS:
8:30am-4:30pm Monday to Friday
Expanded Office Hours

Hunterdon County Clerk Regular Office Hours:
Monday through Friday, 8:30am-4:30pm
EXPANDED OFFICE HOURS

MARY H. MELFI
Hunterdon County Clerk

Happy Holidays from the Staff of the County Clerk

countyclerk@co.hunterdon.nj.us
908-788-1214

HUNTERDON COUNTY HALL OF RECORDS
71 MAIN STREET - PO BOX 2900
FLEMINGTON, NJ 08822-2900

NEW! 2016 PRIMARY ELECTION - JUNE 7TH

Local Candidates | Sample Ballots | Polling Places

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MILITARY and OVERSEAS VOTERS

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EARLY VOTING

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RENEW YOUR PASSPORT NOW (added hours)

Why You Need to Renew it Now!

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2016 EXPANDED PASSPORT OFFICE HOURS
SCHEDULE: April - June 2016

No Appointment Necessary

THURSDAY EVENING LATE HOURS - OPEN UNTIL 7PM
June 2nd and June 30th
SATURDAY HOURS - 11AM TO 3PM
June 4th
Please note the June 4th Special Saturday Hours - Changed from our normal Special Saturday Hours
of 9am to 1pm to accommodate the Girls on the Run Event which is being held in
Flemington Borough on the morning of the 4th.

CONNECTING THE CLERK

A Message from the Hunterdon County Clerk, Mary H. Melfi

My staff and I agree with Jeff Bezos, CEO Amazon.com, who said “We see our customers as invited guests to a party, and we are the hosts. It is our job every day to make every important aspect of the customer experience a little bit better”.

We welcome you to the Hunterdon County Clerk’s Office.

PRIMARY ELECTION JUNE 7, 2016

The Primary Election will be held on June 7, 2016. Voters will be going to the polls to nominate their candidates for the General Election to be held on November 8, 2016. The Primary ballot has nominations for President, House of Representatives-7th Congressional District, Sheriff, County Clerk, Freeholder and local candidates. Vote-by-Mail Ballots are available and you may apply to receive the ballot via mail or you are welcome to apply in person during our normal business hours or on any opened Thursday or Saturday. To receive a Mail-in ballot, you can download the application online. The last day a ballot may be mailed is Tuesday, May 31, 2016. After Tuesday, May 31st, you must apply in person at the Clerk’s office to receive a ballot.

Our office is open the Thursday and Saturday before the Primary for walk-in Mail-in Ballot voting. In addition to Monday-Friday 8:30am-4:30pm, this year’s extended walk-in Primary voting hours are Thursday, June 2nd until 7pm and to accommodate a special event (Girls on the Run) in the Borough of Flemington, our hours have been adjusted to 11am-3pm, on Saturday, June 4th. Please call me at (908)788-1214 if you have any questions regarding the Mail-In Ballot process.

INDEPENDENT CANDIDATES

Local Candidates seeking election as an Independent Candidate to have their name appear on the November 8, 2016 General Ballot file a Direct “Independent” Petition with the County Clerk no later than 4pm on Tuesday, June 7, 2016. Please contact the County Clerk’s office for petition and signature information at (908)788-1214.

SCHOOL BOARD MEMBER CANDIDATE FILING DEADLINE JULY 25th at 4pm

Candidates seeking election for School Boards throughout Hunterdon County School will appear on the November 8, 2016 General Ballot.

Candidates are required to obtain 10 (ten) signatures of qualified registers voters in the district they are seeking to represent. In order to have your name appear on the ballot, the petition MUST be filed with the Hunterdon County Clerk’s office by 4pm, July 25th, 2016. Information, requirements and a petition for being a School Board Member is included in the School Board Member Candidate Kit.

Questions?? Please contact me at (908)788-1214 or your local School Business Administrator.

PASSPORT HOURS

Procrastinating about renewing that passport? Well, the State Department says you should do it now—and they mean ASAP. That’s because the agency is expecting an epic amount of renewal requests due to millions of passports set to expire, according to The New York Times. Nearly 10 years ago, the Western Hemisphere Travel Initiative was a law passed requiring U.S. citizens to have a passport in order to travel to all countries, including Canada, Mexico, the Caribbean and Bermuda. Soon those passports will no longer be valid. The State Department is trying to avoid a rerun of the backlog it experienced while trying to process all the passports a decade ago.

We are here to help!

In addition to normal Monday-Friday business hours of 8:30am-4:30pm, we offer a schedule of Thursday evening and Saturday hours for your convenience. We will be open Saturday, May 21st from 9am-1pm and Saturday, June 4th from 11am-3pm and Thursday, May 19th until 7pm. An appointment is NEVER required. Photos may be taken on-site. Please call the Clerk’s office at (908)788-1221 for information and extended (family friendly) hour schedule or visit us online at www.co.hunterdon.nj.us/countyclerk.htm.

VETERAN’S SERVICES

The County Clerk’s office records original Honorable Discharges and DD-214’s free of charge.  Recording these important papers affords Veteran’s the security of knowing their discharges are permanently on record within Clerk’s office.  This document may be required as proof of eligibility for benefits.

When recording your DD-214, we now offer a County Veteran Identification Card (download application) that provides you with the Page/Book Number under which the document is filed.  This card can be an easy reference that may be used at a future date to obtain a copy of your discharge papers if a situation arises where they can not be located quickly.

All discharge documents filed with the Clerk’s office are considered confidential and can only be accessed by veterans or their family members.

Veterans and their families are entitled to various benefits.  To find out which benefits may apply to you visit www.va.gov.

Under N.J.S.A. 54:4-8.10 et seq, Veterans or a surviving spouse/domestic partner are also entitled to claim a Property Tax Deduction.  Download form to claim this benefit.  

We welcome your comments and value your suggestions on how our office may better serve you and invite you to email your comments and suggestions to countyclerk@co.hunterdon.nj.us.

Please check our website for new programs or updates on our progress. 

You are welcome to contact me at countyclerk@co.hunterdon.nj.us  or by phone at (908)788-1214 with any comments, questions or suggestions.

 

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ABOUT THE CLERK'S OFFICE

Hall of Records FacadeThe County Clerk’s Office is known as the “Keeper of the Records” and is one of the oldest offices in the State of New Jersey. The County Clerk is referred to as a “Constitutional Officer”, elected by the voters of the County for a five year term.

The County Clerk’s Office is responsible for recording all Deeds, Mortgages, Assignments, Releases of Mortgages, Financing Statements, Maps, Military Discharges, Vacation of Roads, Certificates of Incorporation, Mechanics Liens, Trade Names, Building Contracts, Hospital and Physicians Liens, etc. These documents are indexed, filed and digitally imaged. They are also microfilmed as part of a disaster recovery plan. The microfilm is stored off-site at the Hunterdon County Records Retention Center. The older records are in the process of being redacted to protect the public from identity theft. Once the redaction process has been completed, the plan is to make the records available through an online process. All records from 1785 to date have been recorded and are available upon request. The Record Room of the County Clerk’s Office is open daily Monday through Friday from 8:30am-4:30pm to the public. Knowledgeable staff is always available to answer questions and offer assistance.

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COURT RECORDS


The Hunterdon County Clerk does not house Court Records with the following exceptions:

Court Records Common Plea Minute Books - Book 1-45 (1714-1945) Indexed in card catalog by name (1714-1900) Circuit Court Minutes - Book 1-19 (1810-1948) - No Index Quarter Session Minutes - Book 1-19 (1875-1948) - No Index

Court Records may be obtained through the Superior Court:

Civil Division 908-237-5820
Criminal Division 908-237-5840
Family Division 908-237-5920
Probation  908-237-5900
Jury Commission 908-237-5863

Other helpful information regarding the NJ Courts may be found at www.judiciary.state.nj.us/

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ELECTIONS

The County Clerk, by statute, has general supervision over all elections, including school elections, held within the County. These responsibilities include sending out absentee ballot requests, sending out the absentee ballots, ensuring that the official sample voting machine ballots for Primary, General and School Elections are printed and distributed to Hunterdon County voters. Tabulating the election returns and distributing, filing and testing candidates nominating petitions for all elections.

Also a responsibility for the Election Division of the County Clerk's Office is the processing of all the many reports (Expense Accounts, etc.) that are received by this office for the New Jersey Election Law Enforcement Commission.

The County Clerk works closely with the Hunterdon County Board of Elections in all election procedures.

County Clerk Mary Melfi with Joe Piscopo and Donna Simon after voting in 2014
Clerk Mary Melfi with Actor/Comedian/Hunterdon Resident Joe Piscopo and former Assemblywoman Donna Simon in 2014

 

IMPORTANT ELECTION FORMS & INFORMATION:

REGISTER TO VOTE: English | Spanish -updated 03/30/2016

VOTE BY MAIL: How to Obtain a Mail-In Ballot

Political Party Affiliation Declaration Form

2016 Nominating Petition for Annual School Election held in November

Voter List Criteria Request Form (pdf)

NJ Election Law Enforcement Commission- Public Campaign Finance Information
Important Election Dates - NEW!
District Polling Places
Military & Overseas Voters
Voter FAQ
Voter Resources

REPUBLICAN COMMITTEE:

DEMOCRATIC COMMITTEE:

Hunterdon County Board of Elections
Hunterdon County Legislative Districts
New Jersey State Voter Registration Site Public Access

 

ELECTION RESULT HISTORY
BY DISTRICT

2004 to Present

2016 ELECTIONS

Primary Election - June 7th
- Local Candidates
- Sample Ballots

Readington Township Special School Election January 26th
- Unofficial Results

2016 Nominating Petition for Annual School Election held in November

PRIOR ELECTION INFORMATION

2015
General Election November 3, 2015
Primary Election June 2, 2015

2014
General Election
Primary
Special School Election - March 11
Special School Election - September 30

2013
General
Special Election for US Senate
Special School Election for South Hunterdon Regional District Voters
Special Primary Election for US Senate
Primary

2012
General Election
Primary Election

MORE...

 

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NOTARY OATHS

The County Clerk’s office administers Notary Oaths for a fee of fifteen dollars ($15.00) For more information regarding how to obtain or renew a Notary Commission visit https://www.njportal.com/DOR/Notary .

Applications for Notary, must be endorsed by your state legislature. For a list of Hunterdon Legislature see: Hunterdon County Legislative Districts.

Please call 908-788-1221 or email countyclerk@co.hunterdon.nj.us for additional information and requirements.

 

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PASSPORT DIVISION

PASSPORT QUICK LINKS:

Passport DivisionIMPORTANT INFORMATION:

Please use our Check List PRIOR TO Applying for a Passport.

Payment to the US Department of State is REQUIRED to be made by check or money order.

Applications MUST be completed in BLACK INK.

Effective February 1, 2008 U.S. Passport Applications for Children Age of 15 and under Will Require BOTH Parents Signatures. Click here for additional information. A Statement of Consent: Issuance of a Passport to a Minor Under Age 16 form  is REQUIRED along with a photocopy of the front and back of the non-applying parent’s identification.

A MESSAGE FROM THE US DEPARTMENT OF STATE:

On June 1, 2009, the U.S. government implemented the full requirements of the land and sea phase of the Western Hemisphere Travel Initiative (WHTI). The proposed rules require all U.S. citizens entering the United States at sea or land ports of entry to have a passport, passport card or WHTI-compliant document. The rules cover travel to Canada, Mexico, Bermuda and the Caribbean region. In 2007, they experienced an unprecedented surge in passport applications, issuing over 18 million passports as a result of the Western Hemisphere Travel Initiative (WHTI).  Nearly ten years later, those passports are beginning to expire, and they have been experiencing increased demand for passport renewals.  The US Department of State issued over 15.5 million passports in fiscal year 2015 and the increased demand is expected to continue through 2018. 

Children 16 years or younger must be accompanied by both parents. Our office provides full service including passport photos. Adult passports are valid for 10 years and passports for children under the age of 16 are valid for 5 years. We do NOT require an appointment. Walk-ins are welcomed and encouraged.

The County Clerk’s Office takes Passport photographs. The cost is ten dollars ($10.00) for the passport photograph.

GUIDELINES FOR EXPEDITING A RENEWAL APPLICATION: If you are renewing your passport by mail and are leaving within twenty-five (25) working days or less, you may use an expedited procedure for an additional fee. Send the following items with your renewal form (DS-82):

                    1. Your most recent passport
                    2. One (1) regulation passport photo (2” X 2”)

    Send the following check made payable to U.S. Department of State:"

    • $110.00 (Renewal Fee)
    • $60.00 (Expedited Fee)
    • $20.66 (Express Mail Fee) ***Optional for Overnight Delivery Service

    These fees can be combined into one check totaling $170.00 or $190.66 if opting for overnight delivery (effective 1/18/16). If expediting more than one passport - a SEPARATE check is required for each passport application.

    The Passport Agency has requested that you use Express Mail through the local Post Office and write “EXPEDITE” on the outside of the envelope when mailing your application to them. The address and phone number is:

    National Passport Processing
    Post Office Box 90955

    Philadelphia, PA 19190-0955

    Phone: 1-877-487-2778

National Passport Information Center: Passport applications may be checked online at http://travel.state.gov

Proof of departure is not required, but it is suggested that you submit it with your Expedited Application.

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WEDDINGS & CIVIL UNIONS

Clerk Melfi recently officiated a wedding ceremony for her staff member Nicole Faust who works in the Search Room at the Hall of Records

 

The County Clerk solemnizes marriages and civil unions by appointment only. A marriage or civil union license must be obtained prior to the ceremony as provided for in R.S. 37-13.

If you reside in New Jersey, the marriage or civil union license must be obtained in the municipality in which either party resides.

If you live outside New Jersey, the marriage or civil union license must be obtained in the municipality in which the service will be taking place.

To check date availability, please call (908)788-1214 or email details to countyclerk@co.hunterdon.nj.us.

 

 

 

 

 

 

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BIRTH CERTIFICATES/VITAL STATISTICS

The County Clerk does not have birth certificates on file.

A birth certificate may be obtained from the Registrar in the municipality that you were born in. [Click here for a link to all of Hunterdon's Municipalities - note the Hunterdon Medical Center is located in Raritan Township].

Birth certificates, along with marriage, death or divorce documents may also be obtained online at www.state.nj.us/health/vital/

 

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STARTING A BUSINESS IN HUNTERDON COUNTY

All small businesses must be registered in the County where they are conducting business. Most banks require a certified copy of the Trade or Business name to open a business bank account.

The Clerk’s office can only register sole proprietors or partnerships. LLPs’ (Limited Liability Partnerships), LLCs’ (Limited Liability Corporations) and corporations must register with the State of New Jersey.

Fees and Requirements for Opening a Business:

  • Filing fee of $50.00 (cash, money order or V/MC only) to register a Trade Name
  • Filing fee of $52.00 (cash, money order or V/MC only) to register and have it notarized by the Clerk’s office
  • Must have a business name that is not presently being used by any other business
  • Fill out three (3) Certificate of Trade or Business Name forms and have them notarized by a Notary or Attorney
  • You will receive a “Certified Copy” back

Fees and Requirements for Closing a Business:

  • Filing fee of $25.00 (cash, money order or V/MC only) for the Dissolution of a Business or Trade Name
  • Filing fee of $27.00 (cash, money order or V/MC only) for the Dissolution of a Business or Trade Name and have it notarized here
  • Fill out three (3) Certificate of Dissolution forms and have them notarized by a Notary or Attorney
  • You will receive a “Certified Copy” back

Registering Corporations, Trademarks and Patents - Contact:

New Jersey Department of Treasury
Trenton, NJ
Business Call Center 866-534-7789
www.nj.gov/njbusiness

For Small Business Assistance - Contact:

Small Business Development Center
Raritan Valley Community Center
Phone: (908)526-1200 ext. 8516
Fax: (908)722-4717
Email: sbdc@raritanval.edu
www.sbdcrvcc.com

 

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VETERAN'S SERVICES


Veterans ServicesThe County Clerk’s office records Honorable Discharges and DD-214’s free of charge. Recording these important papers affords Veteran’s the security of knowing their discharges are permanently on record within Clerk’s office. This document may be required as proof of eligibility for benefits.

When recording your DD-214, we now offer a County Veteran Identification Card (download application) that provides you with the Page/Book Number under which the document is filed. This card can be an easy reference that may be used at a future date to obtain a copy of your discharge papers if a situation arises where they can not be located quickly.

All discharge documents filed with the Clerk’s office are considered confidential and can only be accessed by veterans or their family members.

To be able to provide you with a certified copy when needed, we must record the original document (DD-214).  If you have lost or misplaced your original document, you may apply online for a certified copy at www.archives.gov/veterans/military-service-records.

Veterans and their families are entitled to various benefits. To find out which benefits may apply to you visit www.va.gov.

Under N.J.S.A. 54:4-8.10 et seq, Veterans or a surviving spouse/domestic partner are also entitled to claim a Property Tax Deduction. Download this form to claim your benefit.

 

DISCOUNTS FOR VETERANS

DISCOUNTS FOR VETERANS
The Hunterdon County Clerk’s office, Hunterdon County Division of Veterans Services and the Hunterdon County Chamber of Commerce and local businesses have teamed up to thank our Veterans for their service by offering discounts at participating local businesses.

CHECK OUT THE VARIOUS DISCOUNTS OFFERED
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RECORDING SECTION

 

Children Touring the Hunterdon County Hall of Records
Children from the High Bridge Elementary School learn about the Hunterdon County Hall of Records - Recording Section.

 

The process by which a document is recorded in the Recording Division is very interesting.

A Deed, Mortgage or other legal document is submitted to the Clerk for recording and filing. The instrument is examined as to form dates, signatures, acknowledgment and location of property. The fee and applicable taxes are paid to and recorded by the County Clerk at the time of the filing. The recording date is stamped on the documents and the paper is then forwarded to index clerks who enter it into the permanent Index Books. Every deed is abstracted by the Clerk's division for the Tax Assessor of the municipality in which the property is located. The instrument is microfilmed and the copy is bound into a permanent volume. Also, a microfilm copy of every Deed, Mortgage and other documents filed in this office is prepared by the County Clerk and stored in vaults at the Hunterdon County Records Retention Facility. This will provide copies should any disaster befall the copies on file in the Clerk's Office. The original document is then returned to the owner. If you would like to learn more about Deeds, please view our "Homeowners Guide to Good Deeds".

See our various Recording forms available online for your convenience.

NOTE: Hunterdon County DOES NOT participate in the Homeless Trust Fund

REALTY TRANSFER (RTF) CALCULATOR

 

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DOCUMENT REFERENCE MANUAL


The Recorder's Document Reference Manual
by the Constitutional Officers Association of NJ

A new revised Edition is now available as a printed bound manual or CD

ORDER NOW!

The manual includes:

  • Updated N.J. Divisions of Taxation Regulations
  • Revised sample forms
  • Recording requirements for over 165 documents recorded with
    County Clerks / Registers throughout the State of New Jersey
  • Realty Transfer Tax calculations
  • Recording fees
  • Explanation of acknowledgments
  • Glossary of terms
  • Homeless Trust Fund Fee Information

...... and much more information for recordation.

This is a valuable guide for:

Law firms - Title Companies - Mortgage Companies
- Financial Institutions - Government Agencies.

COANJ Reference Manual


 

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www.co.hunterdon.nj.us | Elected Officials | County Departments & Services | Hunterdon County Clerk